The official address of an Incorporated Company is known registered office address. This can be associated with any other firm or a legal entity. It forms the part of the public records and it is necessary because it is the place where all notices and communication are sent. Under section 12 of comPANies act, 2013 a Company has to affix its name along with the address of its registered office and also has to keep the same painted or attached, outside of every office or place in which its business is being practised
Documents which are required
The following are the documents which are required for the change in the registered office. These are listed below:
- The new address of the Company for the address registration
- The title document in case a Company owns the new address, or
- Rent agreement along with the rent receipt of the new address, or
- The Utility Bill of the Premises along with the NOC from Owner of the new address.
- A copy of the Board Resolution for filing along with the ROC.
PROCedure for changing of the registered office within Local Limits
These are the following pROCedures for the changing of the registered office within the local limits.
- A board meeting has to be called by giving them a prior notice 7 days before, i.e. by giving a 7 days notice.
- Next, the resolution has to be passed at the Board Meeting. This means that the resolution has to be well conveyed at the in the Board Meeting.
- Within 15 days of incorporation of the Company, the notice of every change has to be provided to the Registrar in the Form INC-22. The Registrar has to record the same.
Guidelines to be kept in mind
These are the guidelines which are to be kept in mind.
- Under Section 146(2) of ComPANies Act, 1956, the registered office is provided with the time limit of 30 days for filing intimation of the change of address to the ROC
- The local limits and the postal limits must be well known to the Company who has changed the registered office recently and the Company is supposed to act accordingly.